Every organization gathers a treasure trove of paper records over the years—purchase orders, invoices, HR files, legal documents, and more. These archives consume valuable office space, slow down workflows, and pose compliance risks. Konica Minolta India’s Legacy Document Digitisation service transforms these legacy paper mountains into easily retrievable digital assets.
By leveraging our scanning, indexing, and secure storage options especially in our KOMI Doc enterprise content management platform—you can drastically cut costs, improve collaboration, and meet regulatory requirements without the headaches of paper.
Paper Usage in Indian Offices is Doubling every 4–6 Years
Explore how agentic AI and intelligent agents are powering the next generation of enterprise content and information management. Efforts.
High Volume of Legacy Documents
A mid-sized Indian company can accumulate 1–2 million pages of archives over 5–10 years. Large enterprises may hold tens of millions of pages.
Lost or Misfiled Documents
Nearly 3–5% of paper documents get lost or misfiled each year, resulting in costly and time-consuming retrieval efforts.
These figures underscore the rising tide of paper in Indian organizations and the urgent need for secure, cost-effective digitisation.
Paper archives can occupy 15–30% of your floor area. Digitisation reclaims this space for more productive uses.
Indian regulations, such as the Companies Act (2013) and GST Act, often require retaining documents for up to 6–8 years. Storing them digitally makes audits faster and more transparent.
Instead of sifting through dusty boxes, employees can retrieve any file in seconds. Improve productivity, reduce manual searches, and speed up decision-making.
Physical documents are vulnerable to fire, floods, or theft. Digitized files stored with strong encryption and backups—are far safer from accidental or intentional loss.
In hybrid or distributed work settings, having documents digitally available in KOMI Doc allows multiple teams to review, annotate, or approve files simultaneously, eliminating paperwork bottlenecks.
We can digitise your archives on your premises or at our secure partner locations—whichever fits your needs best.
Optical Character Recognition turns scanned pages into fully searchable PDFs, while custom metadata fields (like invoice numbers, dates, or client names) make retrieval even faster.
Granular Access Controls: Restrict who can view, edit, or share specific folders.
Audit Trails: Monitor any action taken on your digital documents.
Workflow Automation: Approvals, notifications, and forms are all done digitally.
From GST to Income Tax record retention, our service ensures you meet the statutory demands without drowning in paper.
MFP Integration: Link your scanning workflows directly from Konica Minolta Multifunction Printers.
ERP & HR System Connectivity: Seamless data flow between your existing business systems and our ECM platform.
Eliminate off-site warehouse fees or jam-packed file cabinets.
Locate documents in seconds, not hours.
Confidently handle audits or data requests.
Multiple teams can comment, review, and approve without printing a single page.
Eliminate off-site warehouse fees or jam-packed file cabinets.
Locate documents in seconds, not hours.
Confidently handle audits or data requests.
Multiple teams can comment, review, and approve without printing a single page.
From scanning hardware and software to full ECM integration with KOMI Doc, we provide an end-to-end service.
Strategically located service partners across India for rapid deployment and local support.
Decades of leadership in document management technology, plus a deep understanding of Indian regulatory contexts.
We craft custom solutions to match your industry’s unique compliance, security, and workflow requirements.
Make your archives an asset instead of a burden. With Konica Minolta India’s Legacy Document Digitisation, you regain control of your information, unlock space and productivity, and ensure total compliance.
