Giving Shape to Ideas

Electronic document management system


Electronic document management system

Independently access information you need, anytime, anywhereNo Server, Hardware or IT Staff requirede-bizVAULT Cloud DMS is a revolutionary product that is built for the web. It provides all the benefits of a DMS based on cloud environment with support for all popular browsers and mobile devices to deliver access anytime, anywhere. No more worries about setting up servers, configuring applications. You have all the mobility to access files from anywhere, be it a PC, smartphone or tablet with 24/7 access…  Read More>>

The cloud service providers usually assess a document management system on its features such as ease of usability, stability, and price. A document management software understands that one solution does not suit every company. Quick implementation, simplicity of use, and flexibility are the main pillars of a web-based digital cloud document management application.

Online storage services have been around for a few years, but they’re constantly getting more affordable and advanced. Spending time and money on printing and storing paper documents is more and more considered as an outdated idea. Not only is there a chance of physical copies getting lost and damaged, but you’re also required to keep track of your files and organize them regularly.

By shifting things to a document management system in your operations, you’ll save up time to spend on other important areas of your company. You also feel much assured knowing that all your valuable documents and files are stored inside document management software, in contrast to being dispersed at some place.

To securely manage content in the cloud, an electronic document management system has come a long way. Nowadays, content is safely stored behind firewalls and encryption. A typical document management system software also offers the best up-time service levels, content backups, and accessibility of documents throughout the day.

Thus, with the help of an electronic document management system, you can exercise your business more efficiently with your custom workspace in the cloud. Let it be documents containing images, spreadsheets or presentations, now carry all your files with you wherever you go. With all your files stored in a centralized place, now you can easily access your documents and share your files with your friends.

More and more people and firms are following the trend of limiting their requirements to depend on pricey hardware by putting their data in the cloud. This is all because of the availability of the plethora of online storage services.

There is a huge competition for the best cloud storage. One should pay attention while selecting one’s favourite cloud storage system in terms of getting the maximum storage for the minimum cost.

The most common benefit of cloud storage system is the accessibility of data from your browser or mobile app. Moreover, most online storage services offer free mobile apps for uploading and downloading files. You can also share your photos and documents with friends and family.

Cloud backup simply means a hard drive on the internet, a place to store your files and easily access them from any device. You can also use cloud storage as a backup, but you must be careful as many services will delete files in the cloud when they’re removed from your computer to keep everything in sync.

Security is also another issue of concern for creating a cloud backup. Cloud storage companies commonly use encryption to keep your information safe and two-step verification to make sure the authorized person has access. The power of encryption in security lies at three levels, starting at 128-bit, rising to 192-bit and with 256-bit as the most secure. Two-step verification involves sending you a message and asking you to take action when you log into your account to check if you have the authority to do so.

The scope of capabilities of online storage services is huge. For instance, Drop box and Sugar Sync focus on using a synced folder accessible at all places. Spider Oak aims more at security. Other cloud storage services, such as Apple iCloud, Google Drive and Microsoft One Drive, are neutral, providing not only folder and file syncing, but also media-playing and device syncing.

The best cloud storage services are usually evaluated on their feature sets, ease of use, stability, and cost. Below are some tips to keep you, and your info, safe:

  • Keep your password secure
  • Don’t use predictable passwords
  • Use a password manager
  • Disable auto-uploads
  • Keep antivirus software up to date
  • Avoid opening phishing/spam emails

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Fast startup and output.

*1 WUT(Warm-up Time) :
The time between when the power switch is turned on and when copy operation can start.

*2 FCOT(First Copy Out Time) :
The time between when the Start button is pressed and the end of output of the first copy page.

A five-line graphical display for more clearer indications and simple guidance is available on the LCD screen.
This result in less time spent on searching information in the product manual.


Variety of duplex copy methods to fulfill different purposes.

- 1-sided ➞ 2-sided*1 :
Automatic double-sided copying.
- 2-sided ➞ 1-sided*2 :
A double-sided document can be copied into 2 pages with 1-sided each.
- 2-sided ➞ 2-sided*3 :
Automatically copy double-sided document to one sheet of paper.
*1 Optional Auto Duplex Unit AD-509 is required.
*2 Optional Reverse Automatic Document Feeder DF-625 is required.
*3 Optional Auto Duplex Unit AD-509 and Reverse Automatic Document Feeder DF-625 are required.

Output from a Linux environment is also available.

Red Hat Enterprise Linux 5 (CUPS Ver1.2.4) ×86
Red Hat Enterprise Linux 5 (CUPS Ver1.2.4) AMD64/Intel64
SUSE Linux Enterprise Desktop 11(CUPS Ver1.1.23) ×86
SUSE Linux Enterprise Desktop 11(CUPS Ver1.1.23) AMD64/ Intel64

Multi-page documents can be printed on one sheet. 2-in-1 prints 2 pages on 1 sheet, and 4-in-1 prints 4 pages on 1 sheet.

One touch ID Copy button allows you to copy the front and back side of any small documents such as Passport, Employee-id, Driving licence into one sheet of paper.
The readable range is up to A5 size.


The scanned files can be saved directly to USB memory, or sent to different destination such as E-mail*1, SMB*1 or FTP*1. The supported scan formats are TIFF, PDF and JPEG.
*1 Optional Network Interface Card NC-504 or PCL controller with NIC IC-209 and Option Panel MK-749 are required.


Both sided documents can be scanned automatically at once with optional RADF(Reverse Automatic Document Feeder DF-625).

Scan performance (1-sided per minute)

* When equipped with the Reverse Automatic Document feeder DF-625.
With the Konica Minolta's own Toner Loop Mechanism technology, there will be no more waste toner.

Different types of Watermarks can be added on the documents based on the purpose or importance level of documents.

The MFP can be set to request a 3-digit account number to use the Copy feature. To restrict users who are not authorized to use the MFP. Also, numbers of copies made under each account can be tracked.

The MFP will not perform any outputs until user enters the same password as it has been set in the printer driver. To prevent highly confidentiality documents being left on the MFP or taken by unauthorized user.